DOAS - State Human Resources Administration - Current State job Descriptions and Entry Qualification

State of Georgia Job Description

Job Title: Document Processor (AL)
Job Code: 80445
Last Update: 9/1/2010
Salary Plan: Statewide Salary Plan (SWD)

(SWD)

Job Description, Responsibilities, Standards, and Qualifications

Job Description:

Processes, organizes files, stores and retrieves documents and records. Operates printing or document processing equipment to complete advanced-level projects, prepare layouts, fabricate silk screens, or generate printed copy or signage. May serve as lead worker.

Job Responsibilities & Performance Standards:

1. Performs job responsibilities with minimal supervision
2. Serves as job expert or organization resource in assigned areas
3. Assists researchers, customers, or employees in the access or review of stored data
4. Eliminates outdated, unnecessary, or imaged materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements
5. Enters document codes into systems in order to determine locations of documents to be retrieved
6. Implements or maintains filing systems
7. May perform quality assurance inspections of materials or files in order to ensure correct placement, legibility, and proper condition
8. Modifies and improves filing systems, or implements new filing systems
9. Operates document-processing equipment (copiers, off-set printing or imaging equipment, microfilm cameras, scanners, planetary cameras, developing equipment)
10. Performs basic maintenance, backs up automated data, and schedules service as needed
11. Receives, identifies, stores, shelves and/or retrieves government and other records following system unique to the agency or work unit

Sample Technical Competencies:

1. Knowledge of numbering and identification system
2. Computer skills
3. Knowledge of folder structures and navigation on servers
4. Ability to pull records per requests
5. Ability to operate all document-processing equipment
6. Ability to perform automated back-up procedures
7. Ability to supervise the unit’s functions

Entry Qualifications:

High School diploma or GED and two years related experience OR One year at the lower level or at an equivalent position

Preferred Qualifications:

No preferred qualifications information is available.

Career Development Levels:

1. GSS013 - SS: Document Processor (SP)

NOTE:
Job description information is extracted daily from the official Phoenix HRMS Job Code database. Problems in conversion may cause formatting errors in some job descriptions.

The information presented, while not an exact or exhaustive listing, describes the work, performance standards, and qualifications typically required of positions or employees in this job. A specific position description or employee performance plan may differ as long as it is consistent with the core Responsibilities, Standards and Qualifications of that job.