DOAS - State Human Resources Administration - Current State job Descriptions and Entry Qualification

State of Georgia Job Description

Job Title: PS: Purch & Proc Spec (AL)
Job Code: 31704
Last Update: 9/1/2010
Salary Plan: Statewide Salary Plan (SWD)

(SWD)

Job Description, Responsibilities, Standards, and Qualifications

Job Description:

Under general supervision serves as an advanced level Procurement Specialist. Provides in-depth research and analytical support for a complex category in a variety of procurement activities, and/or leads a less-complex category. Develops and executes procurement strategies that are designed to maximize customer satisfaction and minimize cost for assigned less-complex category(s). Develops and maintains effective working relationships with internal and external stakeholders. Manages category and vendor performance. Serves as a subject matter expert. May supervise analysts.

Job Responsibilities & Performance Standards:

1. Perform other duties as assigned by management.
2. Develops, communicates, and implements procurement strategy for assigned less-complex category(s). Sets sourcing strategy based on overall procurement objectives, customer needs, supply market dynamics, technological changes in the marketplace, and other relevant factors. Compiles and analyzes data.
3. Identifies target savings for assigned category. Validates addressable spend from spend analysis report. Benchmarks spend baseline against market to identify target savings. Revises target savings as necessary due to scope and information changes.
4. Develops Request for Quotes (RFQs), Request for Proposals (RFPs), and other solicitation documents based on specified sourcing strategies. Checks and corrects issues with technical writing such as clarity of specifications and grammatical errors. Conducts the technical writing of solicitation documents in compliance with applicable laws, policies, and procedures.
5. Supports strategic sourcing teams in the development of financial and technical evaluation criteria for more complex solicitations. Identifies key financial and technical criteria for vendor evaluation. Supports the evaluation process and category team to identify vendor for negotiation and/or intent to award.
6. Develops negotiation strategies based on vendor response and market analysis to identify possible outcomes. Leads negotiation with selected vendors for less-complex category(s). Guides the strategic sourcing team to award the contract to the most qualified vendor. Supports complex negotiations as needed.
7. Serves as central point of contact for customers and vendors of assigned category(s). Establishes and maintains effective channels of communication and working relationships with customers and vendors. Facilitates communication of solicitations in accordance with established formats and timeframes. Answers protests and/or vendor questions for specific solicitations in accordance with established timeframes. Ensures that customer service standards are met in all procurement activities for category(s).
8. Manages assigned category(s) and contracts on an on-going basis in accordance with the overall category procurement strategy and priority targets. Identifies reports and tracks purchases outside of established contracts. Monitors the life of contract to anticipate expiration dates and determine applicable strategies. Monitors performance of vendors against statewide contract obligations and serves as a resource to resolve issues/problems. Supports and recommends strategy for vendor performance management and oversees vendor performance scorecard. Supports the resolution of customer complaints.
9. May supervises analysts in performing procurement responsibilities for assigned procurement category. Provides staff with clear performance expectations and objectives. Tracks and reviews established metrics to provide constructive feedback and evaluate the performance of assigned staff. Identifies training and/or development opportunities for assigned staff.
10. Utilizes computer skills to create, manage, analyze, and document sizable datasets and /or research information.
11. Participates in the development and capture of knowledge management activities.
12. Complies with the Georgia Procurement Manual, procurement rules, and regulations.

Sample Technical Competencies:

1. Knowledge of the types and grades of commodities and sources of supply
2. Knowledge of principles and practices of volume purchasing of goods and services
3. Ability to develop and prepare technical and/or statistical reports
4. Ability to gather and analyze technical data relating to the characteristics of commodities
5. Ability to complete purchasing forms
6. Ability to solicit business proposals
7. Ability to work independently with assigned purchasing projects

Entry Qualifications:

BachelorÂs degree from an accredited college or university in business administration, public administration or a directly related field AND Two years of experience in a purchasing environment OR Six years of experience in a purchasing environment OR Two years of experience at the lower level or position equivalent Note: Some positions may require certification. Professional experience in a purchasing environment providing support in collecting bids, completing procurement documents and related functions may substitute for the degree on a year to year basis.

Preferred Qualifications:

No preferred qualifications information is available.

Career Development Levels:

1. FEP023 - PS: Purch & Proc Spec (SP)

NOTE:
Job description information is extracted daily from the official Phoenix HRMS Job Code database. Problems in conversion may cause formatting errors in some job descriptions.

The information presented, while not an exact or exhaustive listing, describes the work, performance standards, and qualifications typically required of positions or employees in this job. A specific position description or employee performance plan may differ as long as it is consistent with the core Responsibilities, Standards and Qualifications of that job.