New Hire Year Round Enrollment Web On-Line Instructions (beginning this summer)
Beginning this summer, new hires must select their Flexible Benefits options on-line within 30 days of their hire date.
There are two ways an employee may access the electronic enrollment website. State employees registered with Team Georgia may access the Flexible Benefits page through the sign in portal: team.georgia.gov/portal/site/TGC . State employees who are not registered with Team Georgia may access the Flexible Benefits page directly to make benefit selections at the following link: team.georgia.gov/portal/site/FLEX .
The menu design enables you to click on the option, review your available benefit choices and submit your selections on-line (excluding health benefit). You can make changes multiple times during the 30 day enrollment period. After your 30 day window is ended, two confirmation statements will be produced. One copy will be for your agency’s record, and one copy will be for you.
Before making your selections, carefully review the 2008 You Decide! booklet, including "Terms and Conditions" of your enrollment. You may access the You Decide! booklet by visiting the SPA website at the following link: www.spa.ga.gov/employees/flexible_benefits.asp. Entry of your selected options indicates that you agree to the “Terms and Conditions” and understand this is a binding salary agreement for the duration of the 2008 Plan Year with the exception of the Health Savings Account (HSA). No changes outside of your enrollment period can be made except under limited conditions, which is a qualifying change in status event. For the Health Savings Account (HSA), changes can be made at anytime, on a prospective basis only.
NOTE: If selecting a health option, you must complete and submit a paper Health Membership Enrollment form to your HR department.
Use your regular Internet browser (recommended Internet Explorer 6.0 or higher).
Type in web-site address: team.georgia.gov/portal/site/FLEX ; for registered Team Georgia employees use the link: team.georgia.gov/portal/site/TGC
Before making your selections, review the personal data for accuracy. Notify your personnel/payroll office immediately if this information is incorrect, since some premiums are calculated based on this information (i.e. age, benefit salary).
If an error is found, check the web site regularly to determine if updates to your personal data have occurred. However, you can proceed with “viewing” the web site, even though some information may be incorrect.
Remember to select your benefits within 30 days of your hire date. If the base information is still incorrect on the web site at the end of the 30 day period and a discrepancy occurs (as determined by the Flexible Benefits Program) in coverage or premium due to incorrect information, a correction can be approved.
Before making your selections, carefully review the “Terms and Conditions” of your enrollment located in the You Decide! booklet.
Select benefit options in any order you wish with the following exceptions:
It is necessary to have the Employee Life option before you can select the Spouse Life and/or Child Life option(s).
If you select the Health Savings Account (HSA), please make sure you select the High Deductible Health Plan by submitting a paper Health Membership Enrollment form to your HR department.
You cannot enroll in both the General Purpose Health Care Spending Account AND the Health Savings Account (HSA).
It is necessary to have the Employee Specified Critical Illness option before you can select the Spouse Specified Critical Illness option.
You must complete the medical underwriting section for options requiring medical underwriting (**).
To select an option:
Click the option in the menu selection on the left side of the page or in the Flexible Benefit Option column in the Summary of Your Selections 2008 box.
Click the radio button next to the coverage choice except for the Spending Accounts and Health Savings Account options. Please enter MONTHLY amount or “00” for the Spending Account and Health Savings Account options.
Click the SUBMIT YOUR SELECTION button each time you make a benefit selection. Each time you click the SUBMIT YOUR SELECTION button you will be taken back to the Summary of Your Selections 2008 page, except when selecting options that require medical underwriting (**).
(**) See the Special Instructions section for additional entry instructions.
Once you have completed your selections for Flexible Benefits, click the CONFIRM button on the Summary of Your Selections 2008 page.
Check the box acknowledging you have read and abide by the “Terms and Conditions” of enrollment.
If you are not ready to confirm your benefit selections, click the CANCEL (I will confirm later) button.
If you are ready to confirm your benefit selections, click the PLEASE CONFIRM MY BENEFIT CHOICES button.
You will be taken back to the Summary of Your Choices 2008 page. A unique confirmation number, date and time will be displayed. Print the confirmation page or write down the confirmation number, date and time for your records.
If you want to change your selection after confirming on the web site, you may return to the web site as often as you like. Each time you complete the final confirm process, a new unique confirmation number will be created. The benefits selected at the end of the 30 day window will be your final selections.
Your selections are not final until you complete the confirmation process. Print the confirmation page or write down the confirmation number, date and time for your records.
Click LOG OFF when you have completed your visit to the web site. You may sign on again throughout your 30 day enrollment period.
(**) SPECIAL INSTRUCTIONS
Medical Underwriting
> As a new hire, if you select Employee Life, Spouse Life, and/or Employee Specified Critical Illness option(s) requiring medical underwriting, you will automatically be taken to a page to complete the form on-line. See instructions on the web site to complete the medical underwriting form(s) online.
> You must complete the medical underwriting process for Employee Life, Spouse Life, and/or Employee Specified Critical Illness on-line in order to complete the final confirmation process. You may click the FINISH LATER button to save your entry and return to the web application to finish no later than the last day of your thirty day enrollment period.
> If you do not wish to complete the medical underwriting form on-line, you will need to change your selection to one that does not require medical underwriting.
You may not select a coverage level in either the Spouse Life and/or Child Life options that exceeds your amount of Employee Life coverage.
Employee Life After-Tax - If you select over $50,000 of Employee Life coverage, you may choose to pay with after tax dollars by clicking the box in the after tax section on the Employee Life page.
If you do not intend to select the High Deductible Health option, you may not select the Health Savings Account (HSA).
System Availability: 4:00 a.m. – midnight, Holidays and Weekends included.
